Email Web Part

Type: On-Premises






ArtfulBits Email Web Part is a simple to use and powerful tool that provides e-mail sending functionality directly from SharePoint web site.

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Send e-mail messages from SharePoint Site and from List

ArtfulBits Email Web Part allows sending e-mail messages directly from SharePoint site. You can notify task assigned users, send gratitude or just send regular e-mail message, etc.

You can also specify to show or not Send E-mail action on Item Display Form and in Edit Item Menu in list view.

Email Web Part description, photo 1
Email Web Part description, photo 2

Populate Email To, Cc, Bcc, Subject and Body automatically

E-mail fields To, Subject and body can be auto populated with column item values. Fields can be disabled by site administrator. Thus, E-mail addresses of SharePoint Users and Groups based on data from these checked columns will be put automatically in e-mail box.

Email message body can be edited as html or simple text. You can use [Column Name] or [USER.Column Name] template keys to auto populate e-mail content with column item values or current user data.

Files can be attached either from SharePoint Web site or from local disk depending on web part settings.

Diverse e-mail recipients’ audience

  • Users (SharePoint and Active Directory users)
  • SharePoint Groups
  • Distribution Lists
  • External Users (direct e-mail addresses are available)

Cc and Bcc boxes add ability to specify e-mail addresses similar to the above.

With Email Web Part you can allow/restrict possibility to edit displayed email box before sending e-mail. Thus, the recipient will see the address you want in the corresponding field.

Email Web Part description, photo 3
Email Web Part description, photo 4

Store outgoing emails in SharePoint list

To store outgoing e-mails you should check Enable e-mail storage option and specify SharePoint Site and List. After that each e-mail will be added as a new list entry. If list allows management content type then it is possible to choose content type, the outgoing email should be stored as. In this section you can specify columns mapping and to specify whether to add e-mail attachments to list item attachments or not.

You can also set permission for users, which can send e-mail (all or specified users and SharePoint Groups).

Two display modes

Email Web part can be added to your SharePoint site either as email button in one of the web parts space, or as Outlook type message view. Button view mode is convenient if you want to combine email option with other instruments on the site. If you want to set up dedicated site for emailing, then Outlook type message view will be a suitable option for you.

Email Web Part description, photo 5
Send e-mail directly from SharePoint site
Add actions to send e-mail directly from List Item
Auto-populated To, Subject and body with item column values
E-mail Attachments support
Ability to attach files from SharePoint Web site to e-mail
Ability to attach files from local disk
Option to automatically attach current document or list item Attachments
Ability to store outgoing e-mails in SharePoint lists
Ability to send email selecting multiple items
Supports selection of e-mail recipients from other SharePoint list
Customizable e-mail From and Reply To fields
Supports custom SMTP settings
Supports Active Directory users, SharePoint users, SharePoint groups, Distribution Lists as e-mail recipients
Supports direct e-mail addresses
Ability to expand distribution lists and send e-mail directly to its members
Supports e-mail templates
Permissions management (restrict users to send e-mails)
User friendly UI (Microsoft® Outlook® like pickers for To, Cc, Bcc e-mail boxes, html message editor)
Language pack support (desired localization could be added by request)
SP 2016 SP 2013 SP 2010 SP 2007

Release Notes

(May 16, 2017)
(March 11, 2013)
(July 13, 2012)
(May 18, 2012)
(March 26, 2012)
(March 2, 2012)
(October 17, 2011)
(September 14, 2011)
(August 31, 2011)
(August 11, 2011)
(June 03, 2011)
(February 10, 2011)
(December 01, 2010)
(November 2, 2010)
(July 14, 2010)
New Features:
  • Added SharePoint 2016 support
  • Added "edit subject" option

Bugs Fixed:
  • Fixed minor issues
New Features:
  • Added SharePoint 2013 support
  • Added Russian and German localization

  • Improved performance
  • Improved outgoing email storing when backup and restore site
New Features:
  • Added custom SMTP settings support
  • Added Reply To option
New Features:
  • Added ability to expand distribution lists and send e-mails directly to its members
  • Added user template fields support in e-mail subject and body

Bugs Fixed:
  • Fixed minor issues
New Features:
  • Added ability to send email selecting multiple items [ENT]
  • Added "Send E-mail" action in ribbon on list view page (SharePoint 2010 only)

  • Improved look & feel of Send E-mail dialog

Bugs Fixed:
  • Fixed minor issues
New Features:
  • Added ability to select e-mail recipients from SharePoint list [ENT]

  • Improved outgoing e-mail storage
  • Added ability to disable e-mail To box
  • Added SharePoint August CU update support

Bugs Fixed:
  • Fixed minor issues
Bugs Fixed:
  • Fixed Access Denied error when sender does not have permissions to view the membership of e-mail recipient group
New Features:
  • Added ability to attach files from local disk [PRO]
  • Added ability to store outgoing e-mails is SharePoint lists [ENT]
New Features:
  • E-mail Attachments support [PRO]
  • Added e-mail To box mapping with "Single line of text" column value (e-mail addresses)
  • Added ability to hide e-mail Cc and Bcc boxes from end users
  • Added support for new licensing model (ArtfulBits License Manager v1.4)
  • Added links to Attachments list item
  • Added links to documents from Document Library
Bugs Fixed:
  • Fixed template value expansion in e-mail Subject
New Features:
  • Added ability to send e-mail from List Item
  • Auto populated E-mail To, Subject and body with column item values

  • Improved e-mail look and feel
Initial Release

Before installation, please, check that your target server meets System Requirements.

IMPORTANT!!! ArtfulBits License Manager must be installed before you install the component. If it is already installed, you can proceed with the installation of your product. If ArtfulBits License Manager is not installed, you can do it by one of the following methods:

  • Open ArtfulBits License Manager page, download its installer on your server, run it and install

  • Download Full Package of the product, find License Manager in ArtfulBits License Manager folder and run its installer

email userguide 1 MB

User guide.

email installguide 1 MB

Install guide.

Components for Microsoft® SharePoint®

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